Administrative Clerk

Title

Administrative Clerk

Location

Gweru, Kwekwe, Mberengwa, Gokwe South, Mutare, Makoni, Mutasa, Buhera, Chipinge

Type of Contract

Fixed Term Contract

Deadline

20/08/2023 (Expired)

About

Zimbabwe Health Interventions (ZHI) is a not-for-profit human development organisation which is registered as a Private Voluntary Organisation (PVO 17/22). ZHI’s mission is to develop and deliver innovative and sustainable high-impact, integrated health interventions to the communities we serve, while working with and strengthening existing institutions.

The Accelerated and Comprehensive HIV Care for Epidemic Control in Zimbabwe (ACCE) project's objective is to complement the government of Zimbabwe (GOZ)’s efforts towards epidemic control by targeting testing to efficiently identify PLHIV, ensuring all newly diagnosed PLHIV are immediately linked to treatment, and all PLHIV on treatment have ready access to antiretroviral therapy (ART), are retained on treatment, and remain virally suppressed. The program is being implemented in 9 districts in Midlands (Gweru, Kwekwe, Mberengwa and Gokwe South) and in Manicaland (Makoni, Mutare, Chipinge, Mutasa and Buhera).


Basic Function

Under the direct supervision of the Provincial Administrative Assistant and the District HIV Care and
Treatment Coordinator, the Administrative Clerk will support the Administration department in
the provision of administrative, procurement, and logistical services to ACCE project.


Job Description

Supports district office in processing payments and liquidations; Assist the district in organizing meetings and compilation of registers; Assist in sourcing quotations; Ensures that accommodation and conference venues are secured for traveling staff members and beneficiaries, Supports in the maintenance of an efficient record of inventory and safe storage of all office supplies through receiving and issuance of inventory, updating stock records, participating in monthly stock takes, and preparation of monthly inventory reports; Supports the process of ordering and stocking office supplies such as stationery, drinking water, and other utilities to support office operations, Maintains and updates asset register for the office through timely tagging of new assets and participation in asset verification activities; Facilitates office equipment services and repairs, including vehicle and motorcycle services and repairs; Act as custodian of office petty cash, managing petty cash according to ZHI policies and procedures; Acts as receptionist, answers the office telephone in an appropriate, clear, and friendly manner, takes and relays messages or forward calls, greets and directs office visitors; Records minutes of staff meetings and circulates them; Performs any other duties as assigned.


Knowledge, Skills and abilities

Knowledge of general office practices, procurement, maintenance and administrative procedures; Report to supervisor on variances and status on regular basis; Resourceful in gathering and providing information; Excellent written, oral, interpersonal, and organizational skills; Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance; Well-developed computer skills, including knowledge of Microsoft products.


Qualifications and experience

A relevant Degree in Administration, Business Management, Supply Chain Management, Accounting, or its recognized equivalent; At least 1 (one) year of administrative support experience; Proven experience in general administration, procurement, asset management, and events coordination; Must have exceptional organizational, analytical, and troubleshooting skills as well as the ability to multi-task and prioritize tasks; Excellent oral and written communication skills; Strong proficiency in Microsoft Excel, PowerPoint, and Word; Excellent interpersonal skills; work-related learning experience.


Application Procedures

Step 1: click here to complete the job application form.
Step 2: Submit your CV and application letter via email to recruitment@zhi.co.zw clearly indicating the position you are applying for on the subject of the email.


Statement

During the application process, ZHI will not charge any fee nor will it require any payment for an application to be considered. ZHI is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical handicap or financial ability.