Call for Consultancy: Videographer -Photographer. RFQ ZHI.ACCE.2023.05.315

Title

Call for Consultancy: Videographer -Photographer. RFQ ZHI.ACCE.2023.05.315-Readvertised

Location

Harare

Type of Contract

Consultant

Deadline

21/05/2023 (Expired)

About

1.0. Background
ZHI is a Zimbabwean local non-profit human development organization legally established in 2019 and registered as a Private Voluntary Organisation registration number (PVO Number 17/22)
Vision: A world where all populations attain optimal health, wellbeing, and self-sufficiency.
ZHI’s major focus includes 1) development and delivery of innovative and sustainable high-impact health solutions in Zimbabwe and 2) work closely with and strengthen communities. ZHI is currently implementing two USAID-funded projects namely, The Accelerated and Comprehensive HIV Care for Epidemic Control in Zimbabwe Project (ACCE); and the Re-Ignite, Innovate, Sustain and Empower (RISE) Project. ACCE is implemented across 9 districts (5 in Manicaland and 4 in Midlands). ZHI is currently supporting 9 out of the 16 DREAMS districts across Mashonaland Central, Midlands, Bulawayo, and Matabeleland South provinces.


Scope Of Work

1.1 Purpose of the assignment


The purpose of this assignment is to document human impact stories of the ZHI ACCE Program. This includes filming, editing and development of 3 short overview/documentary videos (maximum 3 minutes each); 20 (twenty) short videos of (beneficiaries, project staff, program components, or achievements), final duration of video should be (90 seconds) each and to capture a minimum of 200 ACCE project Images of high resolution. The videos should be of high-quality resolution and have a voiceover and captions where possible.


The purpose of this assignment is to document the work of ZHI during the ZHI ACCE projects achievements, project components and human impact stories from various perspective (project beneficiaries, program implementers, stakeholders, etc).


1.2 Duties and Responsibilities


Under the supervision of the BDSED and Communications and Advocacy Officer, the consultant will be responsible for the following:



  • Ensure highest broadcast quality of videography and photography.

  • Ensure that all requests and instructions from ZHI pertaining to videography and video-editing requirements are fulfilled per agreed timelines.

  • Ensure that correct video formats are used as requested by ZHI.

  • Ensure that videos produced for use on the ZHI conference and social media follows the specifications required by ZHI.

  • Work with the highest professional ethical standards and in keeping with ZHI’s core messages.


1.3 Travel


The assignment will involve travel to Chipinge and Buhera Districts of Manicaland and to Gweru and Gokwe Districts of Midlands. The travel will be to communities and health facilities, ZHI national office and stakeholders’ offices. The service provider is expected to cover travel and accommodation costs, arrange, and schedule such visits, including transportation. No equipment, transport and accommodation for the assignment will be provided by ZHI. Any equipment needed to complete this assignment will be provided by the service provider.


1.4 Duration


10 working days


This includes travelling to the project sites, communities and health facilities, and national office and stakeholders’ offices, script writing, video filming, photography, and editing. The expected start date is the 6th of June 2023 a schedule and will be shared with the consultant once they are onboard.


1.5 Deliverables



  1.  3 short overview/documentary videos (maximum 3 minutes each).

  2. 20 (twenty) short videos of (beneficiaries, project staff, program components, or achievements), final duration of video should be (90 seconds) each.

  3. A minimum of 200 ACCE story telling project Images in high resolution. The images PVO and videos should be of high-quality resolution and have a voiceover and captions where possible.



Application Requirements

 2. Competencies



  • Ability to film broadcast quality video and audio.

  • Have Final Cut Pro editing skills (or other professional editing software).

  • Have knowledge of converting video files from multiple formats.

  • Have online video publishing and file transfer skills.

  • Have working knowledge of publishing on social media sites.

  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

  • Ability to work in a multicultural environment.


3. Required Experience and Education



  • Qualification in media communications, Journalism, Social Sciences, Humanities, Filming and Videography, or any other related field, a bachelor’s or a master’s degree in these fields are preferred.

  • At least 8 years’ experience in filming and video production within the development sector in Zimbabwe and/or region

  • A proven track record of developing human impact stories and documentaries for the development sector.

  • Experience documenting health programs in Zimbabwe

  • Submit products of work done for with NGOs in Zimbabwe/region

  • Fluency in English, Shona, and knowledge or other local languages an asset











 


4)  Evaluation criteria
 

























Criteria Submission Requirement Weight (%)
Technical Proposal A detailed description of the proposed methodology, and other mechanisms to be used in delivering the Videography and Photography services for the ACCE Project 40
Cost Submit a financial proposal for the consultancy services including a breakdown of all related costs, related taxes, and payment terms.


Please note the financial proposal should include following.


1.     Accommodation, meals, and fuel to cover travel to the district to be covered mentioned under section 1.3 of this document.

 30
Technical expertise and experience CVs of staff who will participate in the activities, with a brief description of at least 8 years relevant professional experience.


3 contactable references – Demonstrated experience in providing similar services. Proof of Proven track record of videography and photography services to NGOs.


 

 30

5.0  Copyright and Intellectual Property Rights


In consideration of the fees paid, the consultant expressly assigns to ZHI any copyright arising from the works the consultant produces while executing this contract. The consultant may not use, reproduce, or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from ZHI.











6) Terms and conditions
·       ZHI reserves the right to eliminate bids deemed not to be in the best interest of the organisation and award the contract to the bidder whose submission is in the best interest of the ZHI.


·       ZHI reserves the right to accept or reject any proposals received at any time, without thereby incurring any liability to the affected bidder(s) or any obligation to provide information on the grounds for the action.


·       ZHI reserves the right to enter into agreements not specified herein.


·       All responses must be received on or before the deadline of submission date.


·       Inc Complete proposal submissions that do not comply with all specifications will be rejected.


 


Detailed Proposals


Technical and Financial Proposals, including a covering letter ,previous related work done and trade references, should be emailed to: procurement@zhi.co.zw , with subject: “(Consultant for PhotographerVideopgrapher quoting RFQ .ZHI.ACCE.2023.05.315)”.


The successful organization will be informed once a decision is made by ZHI management and staff.


The deadline for submission of revised proposals is Sunday 21 May 2023 at 2359 hours.