District Project Coordinator

Title

District Project Coordinator

Location

Bulawayo

Type of Contract

Fixed Term Contract

Deadline

25/10/2021 (Expired)

About

Zimbabwe Health Interventions (ZHI) is a not-for-profit human development organisation which is registered as a Trust under the Zimbabwe Deeds Registries Act (Chapter 20:05). ZHI’s mission is to develop and deliver innovative and sustainable high impact integrated health interventions with local communities while working with and strengthening existing institutions.

Basic Function

Reporting to the Project Regional Coordinator, the District Project Coordinator (DPC) is responsible and accountable for the implementation of the ZHI DREAMS Program component in designated district. The post holder is responsible for building synergies with other implementing partners, coordination and management for seamless delivery of the DREAMS Package in a particular district. The DPC is responsible for strategizing, implementing and overall management of DREAMS program in assigned district. The DPC supports, facilitates and provides secretariat services to the NAC DAC efforts to coordinate DREAMS interventions at district level. He/She is the district lead and coaches, trains, supervises and support the organization staff in the district to maximize project efficiencies and obtain targeted outcomes. S/he is responsible for ensuring that the program activities are implemented as per donor and organization standards and frameworks. The DPC will coordinate the DREAMS all components of the program, building synergies and promoting seamless implementation. The DPC is the primary technical support to district teams and supports the multi-disciplinary team to implement with fidelity, ensuring deliverable meets technical standards, approved budgets and meet set timelines. The DPC is responsible for simplifying technical guidance and translates it to formats that can be easily used at implementation level. S/he liaises with Collaborative Learning and Adaptation Team to identify, document, package and disseminate program innovations, lessons, outcomes and impact. Collaborates with SIE Team to gather, analyze and use data to make performance improvement and other decisions. The DPC fosters productive and professional relationships with other DREAMS, OVC, USG partners in the assigned district. The DPC will also assist Assistant Program Officers and DSIE with internal and external communications to ensure the running of a cohesive program and provide regular updates on technical issues. The DPC is responsible for sub-award management, monitoring, mentoring and supporting sub-partners to implement with fidelity. The DPC is responsible for drafting documents that contribute towards processing sub-partner payments. S/he represents the organizations at strategic platforms and builds visibility of the organization and its work.

Job Description

Develop district specific annual work plans, implementation plans and support the drafting of the performance monitoring plan of the key performance indicators; Lead, guide, mentor supervise and support district teams to deliver the program within the technical scope, budget and timeframes; Supervise all district teams including stakeholder engagement at district level; Supervise and build capacity of district teams to deliver the program with fidelity; Collaborate with Finance and Operations Team, the technical team to manage the sub-awards in assigned district as per organizational policy; Produce period high quality reports and as may be requested by the donor and the program; Review expense reports, cash requests, liaise with finance staff to correct any errors identified, informing finance staff of necessary changes to be made; Establish productive and professional relationships with different staff members, sub- partners, government departments, consortium partners and other USAID and USG partners to obtain high quality outputs and an impactful program; Develop capacity building protocols, materials, and deliver trainings to districts staff, stakeholders, beneficiaries and program cadres; Work with Program leadership to ensure responsible management of project activities and contribute to award performance; Facilitate partner and stakeholder communications; Ensure organizational and program branding, signage, as well as relevant administrative procedures; Respond to inquiries and screen, direct, and follow through on all program enquiries as appropriate; Assist the Regional Coordinator in the preparation and tracking of program performance; Monitor the development of grants and assist in their formulation from the point of initial, draft submission to final approval by the sub-awards; Follow-up with grantees to send reports due in a timely-manner and ensure reports are approved as necessary; Review sub- grantee achievements against targets and work with relevant Program Officer and sub-grantee to the reports in case of any consistencies,
Track grantee no-cost extension and modifications and collaborate with relevant colleagues as needed; Review indicator Performance Tracking Tables (IPTTs) and use the data to prepare reports as requested
Assist the Country team in preparation of reports, board reports, donor reports including annual and quarterly reports; Assist in capturing programmatic progress, successes, case studies, tweets, and other communications requirements through photographs, videos, and articles,

Knowledge, Skills and abilities

Analytical, excellent data mining ability; Strong ability to influence positively both upwards and downwards across cultures and organizations; Proven coordination ability to influence teams to achieve their best within tight resources; Familiarity with both the government and private sector policies and structures; Results and detail orientated with a very hands-on approach; Ability to take personal responsibility for completing tasks to a high standard and to meet deadlines; Willingness to work flexibly and professionally in a dynamic and fast-moving environment; Excellent organizational, problem solving, and communications skills; Intelligent, motivated self-starter with strong interpersonal skills and work ethic
Effective written and oral communication skills; Initiative and the ability to anticipate situations, create opportunities or avoid problems; Demonstrated skills in the effective management of resources; Demonstrated teamwork and networking abilities; Politically and culturally sensitive with qualities of patience, tactics and diplomacy; Proficiency in local languages distinct added advantage; An in-depth knowledge of health issues for adolescent Young girls and Women in Zimbabwe is essential as is integrated Project delivery at community level; Fluency in English and local languages is essential.

Qualifications and experience

Bachelor’s Degree in Health/Social Sciences/Health Education or other relevant field; A Master’s degree will be an advantage; Minimum of 3years SRH and HIV Programming experience in a development organization; Proven experience managing DREAMS Program at District Level is required; Computer proficiency and familiarity with a range of software applications including word processing, spreadsheets and databases; Good working knowledge of HIV prevention for priority populations including adolescents and youth; HTS; positive dignity, health and prevention, social and behavior change communications, community development, gender and/or gender-based violence; Experience managing complex initiatives with proven ability to develop high impact partnerships; Experience in working with similar organizations or institutions will be an added advantage.

Application Procedures

Step 1: click here to complete the job application form.
Step 2: Submit your CV and application letter via email to recruitment@zhi.org.zw clearly indicating the position you are applying for on the subject of the email.

Statement

During the application process, ZHI will not charge any fee nor will it require any payment for an application to be considered. ZHI is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical handicap or financial ability.