Fleet and Logistics Associate

Title

Fleet and Logistics Associate

Location

Harare

Type of Contract

Fixed Term Contract

Deadline

23/09/2022 (Expired)

About

Zimbabwe Health Interventions (ZHI) is a not-for-profit human development organisation which is registered as a Trust under the Zimbabwe Deeds Registries Act (Chapter 20:05). ZHI’s mission is to develop and deliver innovative and sustainable high impact integrated health interventions with local communities while working with and strengthening existing institutions.

The Determined, Resilient, Empowered, AIDS-free, Mentored, and Safe women (DREAMS) Program aims to prevent new HIV infections and reduce vulnerability among OVC, OVC caregivers and Adolescent Girls and Young Women (AGYW) in Zimbabwe. The DREAMS program is being implemented in priority high HIV burden districts in Zimbabwe. ZHI’s primary role is to deliver a comprehensive curriculum on HIV prevention, gender norms and social asset building targeted at AGYW in school, out of school and their sexual partners at community level. ZHI’s core thrust in the DREAMS Program is to keep girls and young women HIV Free through supporting them to; Stay in school; Prevent early pregnancies; Prevent sexual violence; Access Post violence care; Reduce child marriage. DREAMS provides a comprehensive, multi-sectoral package of core interventions to address key factors that make girls and young women particularly vulnerable to HIV. These include structural factors, such as gender-based violence, exclusion from economic opportunities, and a lack of access to secondary school. DREAMS layers multiple interventions at once so that AGYW are surrounded with critical support to keep them safe from HIV and other risks.


Basic Function

Working under the supervision of the Senior Administrative Officer, the Fleet and Logistics Associate will be responsible for the efficient day-to-day coordination and management of all transport, fleet, and logistics related functions of the DREAMS-RISE Program. The position will also be responsible for the implementation of good fleet management practices and policy across all the RISE program offices.


Job Description

Responsible for the day-to-day coordination and management of the RISE program transport and logistics department, ensuring that staff are properly allocated vehicles to discharge their functions to effectively achieve program goals; Work with the Senior Admin Officer to design a suitably staffed and equipped transport function to support the RISE program’s vehicle operations and policies in line with ZHI’s vehicle management policy; Develop and implement vehicle maintenance and repairs standard operating procedures (SOPs) to establish operational guidelines for scheduled and unscheduled vehicle maintenance and repair work; Manage and be accountable for the vehicle fleet, ordering and inventory management of vehicle related parts and consumables, including fuel; Focal point for all purchases in transport department, including raising of procurement request forms (PRFs) for vehicle hires, vehicle tyres, vehicle spare parts and vehicle repairs; Ensure timely routine maintenance and repair of RISE program vehicles and generators, as well as follow-up with the finance team to ensure timely payments to vendors upon certification of completed job; Keep accurate record and monitoring system on fuel consumption for all the RISE program vehicles; Ensure that appropriate communications equipment is installed and functioning in RISE program vehicles to meet the operational and security requirements; Monitor and control vehicle maintenance line-item expenditures to ensure they do not exceed budgetary allocations; Inspect and record condition of vehicles, by maintaining weekly checklist file and ensuring that vehicles logbooks are accurately filled; Facilitate and coordinate regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, etc; Prepare weekly and monthly reports on transport department, including fuel consumption report, maintenance report and discuss with Senior Administrative Officer for sharing with the RISE program leadership for apt decision making; Maintain full and accurate inventory of fleet including motor vehicles, motorcycles, and generators; Carry out random spot checks on all vehicles including those in the district offices for damages, tyres, equipment, mechanical defects, and fuel; Ensure that all motor vehicles and motorcycles are properly insured with authorized/reputable insurance firms, and follow-up with relevant insurance firms for any claims resulting from accidents are paid in a timely manner; Provide leadership, direction, mentorship, and supervision support to all the RISE program drivers to address their needs and concerns, as well as ensure they are discharging their duties effectively and efficiently.


Knowledge, Skills and abilities

Must have excellent interpersonal and communication skills, and ability to work seamlessly across cultures and organizational units; Ability to work in a fast-paced environment with strict timelines; Ability to work independently with minimal supervision; Ability to manage high volume of workflow; Service-minded, well organized, detailed oriented, strong negotiation; Ability to handle multiple tasks and demanding schedules to deliver high quality results on a timely basis; Good analytical, numerical, and mature problem-solving skills; Ability to develop detailed weekly fleet and logistics plans to guide scheduling of program vehicles; Strong supervision and mentorship skills; Proficiency in computer software applications, particularly Microsoft Word, PowerPoint, and Excel.


Qualifications and experience

Must be a holder of a degree in procurement, logistics management, administration, or any other relevant discipline; At least three years of hands-on fleet and logistics management experience in a fast-paced program/organization; Must have a valid defensive driving certificate and a minimum valid driving license class 4; Prior experience working with NGOs and USAID funded projects is preferred; Prior experience managing drivers is preferred; Must be fluent in English (both written and spoken).


Application Procedures

Step 1: click here to complete the job application form.
Step 2: Submit your CV and application letter via email to recruitment@zhi.co.zw clearly indicating the position you are applying for on the subject of the email.


During the application process, ZHI will not charge any fee nor will it require any payment for an application to be considered. ZHI is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical handicap or financial ability.