Terms Of Reference – Consultant To Facilitate Team Buliding Exercise

Title

Terms Of Reference - Consultant To Facilitate Team Buliding Exercise

Location

Harare

Type of Contract

Consultant

Deadline

05/05/2022 (Expired)

About

Zimbabwe Health Interventions (ZHI) is a not-for-profit human development organization that is registered as a Trust under the Zimbabwe Deeds Registries Act (Chapter 20:05). ZHI’s mission is to develop and deliver innovative and sustainable high-impact integrated health interventions with local communities while working with and strengthening existing institutions.

The following are our vision, mission, and values which shape our organisational culture:

Vision

To see the populations, we serve live with optimal health, well-being, and self-sufficiency.

Mission

To develop and deliver innovative and sustainable high-impact, integrated health interventions to the communities we serve, while working with and strengthening existing institutions.

Core Values

Service- Recognizing the human & social capital in the communities we work in.
Teamwork across disciplines and geographies, within the organization, and with our partners.
Accountability for our work with measuring and reporting at all levels.
Innovation- To meet the evolving needs of our beneficiaries and partners.
Diversity- Mutual respect for diversity in all aspects.

ZHI Projects

a) Accelerated and Comprehensive HIV Care for Epidemic Control (ACCE) Project Summary

The objective of the Accelerated and Comprehensive HIV Care for Epidemic Control in Zimbabwe (ACCE) project is to complement the government of Zimbabwe (GOZ)’s efforts toward epidemic control by targeting testing to efficiently identify PLHIV, ensuring all newly diagnosed PLHIV are immediately linked to treatment, and all PLHIV on treatment have ready access to antiretroviral therapy (ART), are retained on treatment, and remain virally suppressed. The program is being implemented in 9 districts in Midlands (Gweru, Kwekwe, Mberengwa, and Gokwe South) and in Manicaland (Makoni, Mutare. Chipinge, Rusape, and Buhera).

b) Re-Ignite, Innovate, Sustain Evidence-Based Interventions for HIV Prevention (RISE) Project Summary

The Re-Ignite, Innovate, Sustain Evidence-Based Interventions for HIV Prevention (RISE) program will prevent new HIV infections among adolescent girls and young women (AGYW) using the Determined, Resilient, Empowered, AIDS-Free, Mentored, and Safe (RISE) approach.
The Determined, Resilient, Empowered, AIDS-Free, Mentored and Safe (DREAMS) program focuses on the prevention of new HIV infections among adolescent girls and young women (AGYW) in Zimbabwe. DREAMS core package of services combines evidence-based approaches that go beyond the health sector, addressing the structural drivers that directly and indirectly increase AGYWs’ HIV risk, including poverty, gender inequality, sexual violence, and a lack of education. The program is being implemented in 6 high HIV burden, partial maintenance districts (Bulawayo, Chipinge, Gweru, Makoni, Mazowe and Mutare) and 6 expansion districts (Beitbridge, Bulilima, Gwanda, Insiza, Mangwe and Matobo).

ZHI is currently seeking a consultant to facilitate five team-building exercises.

Objectives

The main objective of the assignment is to facilitate and moderate a team building retreat, for the personnel of ZHI and resource partners. Other objectives include:
• Instilling the values of the organization within the employees (refer to core values listed above).
• Fostering an appreciation of diversity, personality, capabilities, and roles
• Creating good working relations and synergies across all departments within the organization.
• Encourage communication and teamwork.
• Improve morale and engagement.
• To help the team identify factors that inhibit the team from delivering the mandate of the organisation.

Expected Outcomes
• Improved communication and teamwork between ZHI Staff members and Resource partners.
• Improved morale and engagement for staff.
• Re-energized and motivated staff members with improved innovation and creativity.
• To have a list of challenges inhibiting the teams from delivering the organisation mandate.
• Addressing those issues, removing the inhibitors, and providing an enabling environment.
• Come up with recommendations to improve the overall effectiveness of the projects

Scope Of Work

The consultant will be required to work with the HR Department and Program Management to successfully deliver on these activities.The scope of the work will be to facilitate five team-building exercises and to compile reports outlining the workshop’s proceedings, including practical recommendations and operational tools which can be used by the team in the future. 1 team-building exercise will be in Harare and the other 4 will be out of Harare, actual venues will be advised.

Duration of assignment, duty station, and expected places of travel

The assignment will be to facilitate 5 team-building sessions for +450 ZHI staff and resource partners stationed in different locations. The sessions will be as follows:

• 1-day team building session for Harare for 77 staff.


• Two, 1-day sessions for 241 ACCE staff (1 session in Manicaland with 117 staff between 29-1 June and 1 session in Midlands with 124 staff between 5-8 June 2022).


• 2-day session for 166 RISE staff and resource partners in Manicaland – Montclair Hotel, Juliasdale from 11- 12 May 2022.


• Staff numbers are subject to change.


• Actual venues and dates to be advised.


• Accommodation and meals to be provided.


• Fuel will be provided, and traveling dates to be advised.

 Expected deliverables & outcomes

Deliverables:

• Preparation of team-building exercise:
  
  
  
  • A customized training and team-building plan clearly articulating the objectives of the team-building exercise.
  
  
  • Interactive and flexible facilitation tools and material aids for brainstorming prepared prior to the workshop.
  
  
  
  


• Facilitation of team-building exercise:
  
  
  
  • A brainstorming session aimed at identifying the mandates and harmonization of the activities of the ZHI Team;
  
  
  • A brainstorming session on how to improve the efficiency and the operations of the organization.
  
  
  
  


• Propose the outdoor team-building exercises to be done based on the consultant’s experience.


• A brief report outlining;
  
  
  
  • The retreat proceedings and key outcomes;
  
  
  • Strategic recommendations for ZHI to improve teamwork and overall organizational effectiveness.
  
  
  
  

The team-building exercise should be creatively organized to meet the above-expected outcomes and deliverables well as improve the performance of the project through the building of effective teams.

The facilitator is expected to design this process and assign time frames to it. S/He will get the assistance of the HR Director with regards to logistical arrangements towards the holding of this exercise.

Outcomes:

Evaluation criteria

Application Requirements

 Mandatory requirements

The team building consultant should submit the following documents:

• Company profile


• Certificate of Incorporation


• NSSA and Tax Clearance Certificate


• CR14


• CR6

Terms and conditions

• ZHI reserves the right to eliminate bids deemed not to be in the best interest of ZHI and award the contract to the bidder whose submission is in the best interest of the ZHI.


• ZHI reserves the right to accept or reject any proposals received at any time, without thereby incurring any liability to the affected bidder(s) or any obligation to provide information on the grounds for the action.


• ZHI reserves the right to enter into agreements not specified herein.


• All responses must be received on or before the deadline of submission date.


• Inc Complete proposal submissions that do not comply with all specifications will be rejected.

Detailed Proposals

Proposals, including a covering letter and trade references, should be emailed to: procurement@zhi.co.zw , with subject: “(Consultant for facilitation of Teambuilding Exercise)”.

The successful organization will be informed once a decision is made by ZHI management and staff.

The deadline for submission of revised proposals is Tuesday 5 May 2022.